What does this form do? DA Form 5480 is titled MAINTENANCE REQUEST AND ASSIGNMENT REGISTER, and its job is to maintenance request and assignment register. Anyone sent to find "the 5480" is being sent here. Everything below expands on that one function.
Is this the current version? The edition offered here is dated June 2003, published with the status not stated. That date is the version number of a military form; there is no other.
Do I fill this in myself? Usually yes, unless an administrative office keeps the record for you, in which case they enter what you supply. The form itself belongs to DCS, G-4 and is prescribed by AR 750-1. It runs to 1 page(s) and about 200 fields.
What the form asks for
- ASS_REQ
- ASS_REQ_1
- ASS_REQ_10
- ASS_REQ_11
- ASS_REQ_12
- ASS_REQ_13
- ASS_REQ_14
- ASS_REQ_15
- ASS_REQ_16
- ASS_REQ_17
- ASS_REQ_18
- ASS_REQ_19
- ASS_REQ_2
- ASS_REQ_20
- ASS_REQ_21
- ASS_REQ_22
- ASS_REQ_23
- ASS_REQ_24
- ASS_REQ_25
- ASS_REQ_3
- ASS_REQ_4
- ASS_REQ_5
- ASS_REQ_6
- ASS_REQ_7
Download the form
What file types are offered? PDF, XFDL. The page image is the same in every one of them; only the way you complete it changes from format to format.
Fillable or printable — which do I want? Fillable, if there is a keyboard involved: the boxes are interactive objects that store text. Printable, if there is a pen involved: the boxes are just lines on paper. Nothing else distinguishes them.
Which application should I use? Reading takes nothing beyond a browser. Filling takes a proper pdf reader, since browser viewers vary in whether they retain what you type — verify with a single field and a save before you fill the whole form. What is xfdl? The IBM Lotus Forms format used inside Army systems. It requires the Lotus Forms Viewer; nothing else opens it.
Is it free? Yes, entirely. No registration stands between you and the file, and what arrives is exactly what the publisher released.
What goes in first? The heading block — your name exactly as official records show it, then identification number, then organisation, then the date you prepared the form. Is the order important? It is, because those four entries become the index for the finished record, and an error there is the one mistake that hides the document from everyone looking for it.
How do you move through the fields? By tab, not by mouse. The tab order was fixed when the form was built and generally follows the reading order of the page, so following it is the simplest way to avoid skipping a box. What about check boxes? Click them. If a group is exclusive, your new selection clears the old one — that is the design, not a malfunction.
Can a field hold a long answer? Not if it is sized for one line — there is no wrap, and the excess prints missing while remaining visible as you type. So where does the extra text belong? In the remarks area or a continuation sheet. Should you skip fields that are irrelevant to your case? No. Mark them accordingly, because an empty field reads as an oversight rather than an answer.
Is a signature really the last step? Yes, and without it you have a draft, not a form. Who else signs? Whoever the form calls for — reviewer, approver, witness — in printed block order, each dated as of the day they sign. Which errors cause the most returns? Blank mandatory fields lead, followed by identification numbers with two digits swapped, dates written day-for-month, and leftover data in a reused file that goes forward as though it were meant.
What does the Privacy Act notice tell you? The legal authority behind the collection, what the information is for, the routine uses it may be put to, and whether disclosure is compulsory. When is the right moment to read it? Before completing the personal entries, at the point the statement appears. What follows from it? Your finished copy contains personal data, so store and send it the way your office handles that category.
Where does the finished form go? Wherever AR 750-1 says — to the office it names, along your unit administrative channel, or into the individual's own record, depending on why it was raised. Should you keep a copy? Yes, before it leaves your hands. How long is it held? The records schedule for the series decides that, and local practice does not override it.
Which other forms travel with this one? Those found by series and number: DA series documents sharing a proponent or a governing directive are frequently needed in combination, and a form referenced on the face of another generally accompanies it. Do you assemble them before or after sending? Before. Continuation sheets, cover sheets and transmittals are part of the same package.
Why do editions change? Because the proponent revises the content, and the edition date printed on the page marks the result. How do you tell whether a stored copy is still current? Compare its printed date against the edition in force before you use it again. Does a new edition invalidate what you already filed? No. Records executed under a superseded edition stand as they are.
Who publishes these files? This site does, as copies of published Department of the Army forms offered for download. Is there any official connection? None — the site is independent of the Department of the Army and issues nothing itself. Will a given office accept your document? That is not something anyone here can state, and none of this page is legal advice. Where do you take a specific question? To DCS, G-4, or to the administrative office that services your unit.
Questions and answers
- What is DA Form 5480?
- MAINTENANCE REQUEST AND ASSIGNMENT REGISTER
- Which edition is current?
- June 2003
- Who is responsible for this form?
- DCS, G-4
- In which formats can it be downloaded?
- PDF, XFDL