Which document is this? DD Form 1138-1, official title DD Form 1138-1, Inventory Report of Principal or Secondary Items, September 1999. What does it do? It exists to Inventory Report of Principal or Secondary Items. Everything on this page builds on those two facts.
Is there a version specific to your service? No. A DD number is issued at Department level, which is the whole point of the prefix — every military department and defense agency works from one identical document. Looking for a branch variant wastes time you do not have.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
How current is this? Edition not stated, publisher status not stated. That is the version described throughout this page.
What the form asks for
- As of 30th September (enter year).
- (1) Routing Identifier code, character 1.
- Routing identifier code, character 2.
- Routing identifier code, character 3.
- c. Description.
- (2) DoD category of materiel code, character 1.
- DoD category of materiel code, character 2.
- (3) Agency category of materiel code (or budget project number), character 1.
- (3) Agency category of materiel code (or budget project number), character 2.
- c. Description.
- c. Description.
- (4) Appropriation title code, character 1.
- (4) Appropriation title code, character 3.
- (4) Appropriation title code, character 4.
- (4) Appropriation title code, character 2.
- (5) Principal or secondary items. Enter P for Principal item or S for Secondary.
- (6) Consumable or reparable items. Enter C or R.
- 2. Assets (in thousands of dollars). (7) Approved acquisition objective. Retail value, 1st digit (or initial zero).
- Retail value, digit 2.
- Retail value, digit 3.
- Retail value, digit 4.
- Retail value, digit 5.
- Retail value, digit 6.
- Retail value, digit 7.
Download the form
What formats exist for this form? PDF. What is the scale of it? 1 pages and approximately 147 fields.
Is xfdl worth downloading? Only if you have the viewer. The format comes from IBM Lotus Forms, which carried Defense form distribution for a long stretch, and no ordinary pdf application will read it.
What does any of this cost? Nothing. Every format listed is a free download. One practical note: save the file and open it in a desktop pdf reader, because browser previews often ignore interactive fields and lose what you typed.
Can you skip around the form? Better not to. The layout runs identification, then content, then certification, and entries near the bottom frequently take their meaning from what sits above them.
Why does the edition matter so much here? Because DD forms are revised centrally. When the Department reissues one, it reissues it for all branches simultaneously, and the field layout can shift. Compare the printed date against not stated before you type anything.
What if a specific field still puzzles you? Read the instructions printed on the form, then not stated. Which wins if they differ? The directive.
What happens after you finish? It routes to the office specified in not stated or in local guidance. And your own record? Save a duplicate first; nobody regrets having one.
Do you need to know which branch issued a related form? No. DD numbering is Department-wide and unified, which means the number on its own is a complete address for the document.
Why do some instructions cite both a DA and a DD form? Because the procedure touches both systems, not because the forms are related. Service forms answer to a service proponent; DD forms answer to not stated or another Department office. The sequences were never aligned.
Why do editions change at all? Three reasons, mostly: the prescribing directive gets reissued, the information collected changes, or the required notice language is amended. Are you notified when it happens? No. Which is why confirming not stated at the moment you download is worth the few seconds.
Will your completed form be accepted? That is not a question this page can answer. What you have here is a published Department of Defense document, a description of it and instructions for filling it out. Nothing on the page is legal advice, and nothing here determines what any office does with a submission. Where do the remaining questions go? To not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1138-1?
- DD Form 1138-1, Inventory Report of Principal or Secondary Items, September 1999
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?