So what is DD Form 1423? The short answer: a Defense Department document, officially DD Form 1423, Contract Data Requirements List (4 data items), August 1996, used to Contract Data Requirements List. Anything else you need follows from that.
Is there a version specific to your service? No. A DD number is issued at Department level, which is the whole point of the prefix — every military department and defense agency works from one identical document. Looking for a branch variant wastes time you do not have.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
Which edition should you have? not stated, listed as not stated. A copy dated otherwise is a copy worth replacing.
What the form asks for
- 14. Distribution. a. Addressee, line 1 of 3.
- 14.b. Number of Copies. Draft.
- 14.b. Number of Final copies: regular.
- Number of Final copies: reproducible.
- 14. Distribution. a. Addressee, line 2.
- 14.b. Copies. Draft.
- 14.b. Final copies: regular.
- Final copies: reproducible.
- 14.a. Addressee, line 3.
- 14.b. Copies. Draft.
- 14.b. Final copies: regular.
- Final copies: reproducible.
- 14.b. Number of Copies. Draft.
- 14. Distribution. a. Addressee, line 1 of 3.
- 14. Distribution. a. Addressee, line 2.
- 14.b. Number of Final copies: regular.
- Number of Final copies: reproducible.
- 14.a. Addressee, line 3.
- 14.b. Copies. Draft.
- 14.b. Final copies: regular.
- Final copies: reproducible.
- 14. Distribution. a. Addressee, line 1 of 3.
- 14. Distribution. a. Addressee, line 2.
- 14.a. Addressee, line 3.
Download the form
What can you download? The available set is PDF. How big is the job? The form runs 2 pages with roughly 142 fields to complete.
Why do two kinds of pdf exist? Because two kinds of user exist. One completes the form on screen and forwards a file; the other prints a blank and fills it by hand. The fillable release has interactive boxes, the printable release is a static image of the same page.
Is handwriting acceptable? Yes, but it is the weaker choice. Scanning flattens pen strokes and reproduction blurs them, while typed characters survive the whole chain intact. Print in capitals if you are working from a paper blank.
Can you skip around the form? Better not to. The layout runs identification, then content, then certification, and entries near the bottom frequently take their meaning from what sits above them.
What is the first thing to check? The edition date on the face of the form. Does it read not stated? If not, the copy is superseded, and a superseded DD form is a real problem: Department-level revisions replace the blank for every service at once, so an old file on a shared drive is stale everywhere, not just in your office.
What about a box that does not apply to you? Enter N/A rather than leaving it empty. An empty field reads as an oversight and sends the form back; N/A reads as an answer. What about dates? Use the format printed beside the field, not the one you write by habit.
What is the Privacy Act Statement doing on the form? Telling you, before you supply personal identifiers, under what authority the information is collected, what it will be used for, who else may see it, and whether answering is voluntary or mandatory. Is it worth reading? It is the only part of the form written for your benefit rather than the file's.
What counts as a signature? Ink on a printed copy, or a credentialed digital signature — CAC-based, applied in software that supports it. What does not count? Your name typed into the signature box. That is a name. Then date the block, because an undated certification is a returned form.
Which mistakes are worth a final check? Superseded edition, gaps in mandatory fields, unreadable writing on a scanned copy, non-conforming date format, unsigned or undated certification.
What if a specific field still puzzles you? Read the instructions printed on the form, then not stated. Which wins if they differ? The directive.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
What if DD Form 1423 points to another form? Search the series and number. Because the DD sequence is common to every military department, no branch qualifier is needed to land on the right file.
Why do some instructions cite both a DA and a DD form? Because the procedure touches both systems, not because the forms are related. Service forms answer to a service proponent; DD forms answer to not stated or another Department office. The sequences were never aligned.
Why do editions change at all? Three reasons, mostly: the prescribing directive gets reissued, the information collected changes, or the required notice language is amended. Are you notified when it happens? No. Which is why confirming not stated at the moment you download is worth the few seconds.
What does this page actually provide? The blank form and a description of it. What does it not provide? Legal guidance, procedural rulings, or any assurance about a particular filing. Who answers those? not stated, the administrative office that serves you, or the authority identified in not stated.
Questions and answers
- What is DD Form 1423?
- DD Form 1423, Contract Data Requirements List (4 data items), August 1996
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?