So what is DD Form 1586? The short answer: a Defense Department document, officially DD Form 1586, Contract Funds Status Report, August 1996, used to Contract Funds Status Report. Anything else you need follows from that.
Does it apply to your branch? Yes. The DD prefix means Department of Defense, not one service, so the same blank serves the Army, Navy, Air Force, Marine Corps, Space Force and the Coast Guard under Defense jurisdiction. There is no Army version and no Navy version to search for.
Who is behind it? not stated maintains the form, and not stated is the publication that requires it. Those two names answer most questions about why you are being asked to submit anything at all.
How current is this? Edition not stated, publisher status not stated. That is the version described throughout this page.
What the form asks for
- Dollars in:
- For FY:
- 11. Funding information. a. Line Item/WBS element, line 1.
- b. Appropriation identification.
- c. Funding Authorized to Date.
- d. Accrued Expenditures Open Commitments Total.
- Contract Work Authorized. e. Definitized.
- Contract Work Authorized. f. Not Definitized.
- Contract Work Authorized. g. SubTotal.
- Forecast. h. Not Yet Authorized.
- Forecast. i. All Other Work.
- ForeCast. j. Subtotal.
- k. Total Requirements.
- l. Funds Carry-Over.
- m. Net Funds Required.
- 11.a. Line Item/WBS element, line 2.
- b. Appropriation identification.
- c. Funding Authorized to Date.
- d. Accrued Expenditures Open Commitments Total.
- Contract Work Authorized. e. Definitized.
- Contract Work Authorized. f. Not Definitized.
- Contract Work Authorized. g. SubTotal.
- Forecast. h. Not Yet Authorized.
- Forecast. i. All Other Work.
Download the form
What can you download? The available set is PDF. How big is the job? The form runs 1 pages with roughly 155 fields to complete.
Why do two kinds of pdf exist? Because two kinds of user exist. One completes the form on screen and forwards a file; the other prints a blank and fills it by hand. The fillable release has interactive boxes, the printable release is a static image of the same page.
Should you type or write? Type, whenever the choice is yours. The reason is what happens after submission: the record gets copied and scanned, and every pass costs handwriting legibility that typed entries never lose.
Why will not the xfdl file open? Because it is not a pdf. Xfdl belongs to IBM Lotus Forms, long the Department's electronic form format, and it needs IBM Lotus Forms Viewer or an equivalent reader installed first.
Do you pay for these? No. Free download, every format. What should you avoid? Filling the form inside a browser tab; the fields frequently do not save.
In what order do you complete it? The printed order, top to bottom. Header data comes before the body, and the body before the signature block. The sequence is not decorative — later entries are keyed to earlier ones.
Why does the edition matter so much here? Because DD forms are revised centrally. When the Department reissues one, it reissues it for all branches simultaneously, and the field layout can shift. Compare the printed date against not stated before you type anything.
Can you leave fields blank? Not safely. A reviewer cannot tell a deliberate omission from a missed question, so mark inapplicable items N/A. And date fields? Match the format shown on the form — conventions differ, and misreading a date is easy.
What does the Privacy Act notice cover? Four things: the legal authority behind the collection, the purpose, the routine uses, and whether disclosure is required. When should you read it? Before entering personal information, while the choice is still open.
Is a typed name enough? No. The signature block takes an actual signature: pen on paper, or a digital signature applied with your Common Access Card where the receiving system accepts one. Add the date beside it before you close the file.
What sends forms back most often? An obsolete edition, blank required boxes, handwriting illegible after scanning, dates in a format the form did not ask for, and certification without a signature or without a date.
Is the form its own instruction manual? Partly. The rest sits in not stated, which is also the authority where the two texts conflict.
What happens after you finish? It routes to the office specified in not stated or in local guidance. And your own record? Save a duplicate first; nobody regrets having one.
Do you need to know which branch issued a related form? No. DD numbering is Department-wide and unified, which means the number on its own is a complete address for the document.
Do DA and DD numbers ever correspond? Never. DA numbering is Army-specific, administered by an Army proponent, while DD numbering is Department-wide under not stated or an equivalent Department office. Identical digits in the two systems mean two unrelated documents, which is why the prefix matters more than the number.
How often does a form like this change? Unpredictably — revision follows directive changes, altered collection requirements and updated notice language. What is the practical defence? Verifying not stated every time you download rather than trusting a saved copy.
Is any of this advice? No. This page distributes a published Defense form and explains its contents, which is a different thing from telling you whether your circumstances qualify or whether a reviewer will accept your copy. Direct questions of eligibility, applicability and procedure to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1586?
- DD Form 1586, Contract Funds Status Report, August 1996
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?