Which document is this? DD Form 2259, official title DD Form 2259, Report of Audit of Postal Accounts, January 1982.. What does it do? It exists to Report of Audit of Postal Accounts. Everything on this page builds on those two facts.
Does it apply to your branch? Yes. The DD prefix means Department of Defense, not one service, so the same blank serves the Army, Navy, Air Force, Marine Corps, Space Force and the Coast Guard under Defense jurisdiction. There is no Army version and no Navy version to search for.
Who is behind it? not stated maintains the form, and not stated is the publication that requires it. Those two names answer most questions about why you are being asked to submit anything at all.
How current is this? Edition not stated, publisher status not stated. That is the version described throughout this page.
What the form asks for
- Activity Identification.
- Reason for audit. Press space bar to mark X if monthly.
- Mark X if Quarterly.
- Mark X if Semi-annual.
- Mark X if change of PFO, COPE, or postal clerk.
- Mark X if Special.
- Date of audit (year, month, day).
- Pay grade.
- Dollar value of account.
- Enter dollar value of Stamp Stock on Hand by Actual Count, Part 1
- Enter dollar value of Cash on Hand by Actual Count, Part 2
- Enter dollar value of Total Intransit Requisitions, Part 3
- Enter dollar value of Fixed Credits Advanced on P S Form 33 67
- Enter dollar value of Other Credits, explain in remarks field
- Enter dollar value of Total Amount Accounted For At Time Of Audit
- Enter dollar value of Overages or Shortages. Overages or Shortages in Excess of Tolerance Limits Will Be Handled in Accordance With Chapter 6, Volume 2.
- Money Order Account. Mark X if Money Order Account was audited as prescribed by D O D 4525.6-M, Chapter 11, Table 11-3.
- Serial numbers of Money Orders currently in individual's account: From.
- Serial numbers thru.
- Postage meter account. Mark X if daily submission of P S form 3602-P for each meter, to include cash to check transfers and submissions and registered cash remittances, have been checked and verified since the last audit. Tab over to enter date last audit conducted.
- Last audit conducted on (year, month, day).
- Remarks.
- Signature of individual being audited
- Signature of auditor.
Download the form
What formats exist for this form? PDF. What is the scale of it? 2 pages and approximately 188 fields.
Why do two kinds of pdf exist? Because two kinds of user exist. One completes the form on screen and forwards a file; the other prints a blank and fills it by hand. The fillable release has interactive boxes, the printable release is a static image of the same page.
Should you type or write? Type, whenever the choice is yours. The reason is what happens after submission: the record gets copied and scanned, and every pass costs handwriting legibility that typed entries never lose.
Why will not the xfdl file open? Because it is not a pdf. Xfdl belongs to IBM Lotus Forms, long the Department's electronic form format, and it needs IBM Lotus Forms Viewer or an equivalent reader installed first.
Is there a charge? No — free, all formats. Where should you open the file? In a full pdf application on your own machine. Browser-embedded viewers handle field properties unpredictably.
Where do you start? At the top. Identification first, the substance of the entry second, certification last. Why that order? Because fields lower on the page often depend on data you established in the header, and filling out of sequence produces contradictions.
What if your copy is old? Replace it. Check the date printed on the form against not stated. Old blanks circulate for years in shared folders, and because a DD revision lands across the whole Department at once, the receiving office will be working from the new layout.
Where do you look up an unclear entry? The form face first, not stated second. And when the two disagree? not stated controls.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
Do you need to know which branch issued a related form? No. DD numbering is Department-wide and unified, which means the number on its own is a complete address for the document.
Do DA and DD numbers ever correspond? Never. DA numbering is Army-specific, administered by an Army proponent, while DD numbering is Department-wide under not stated or an equivalent Department office. Identical digits in the two systems mean two unrelated documents, which is why the prefix matters more than the number.
How often does a form like this change? Unpredictably — revision follows directive changes, altered collection requirements and updated notice language. What is the practical defence? Verifying not stated every time you download rather than trusting a saved copy.
What does this page actually provide? The blank form and a description of it. What does it not provide? Legal guidance, procedural rulings, or any assurance about a particular filing. Who answers those? not stated, the administrative office that serves you, or the authority identified in not stated.
Questions and answers
- What is DD Form 2259?
- DD Form 2259, Report of Audit of Postal Accounts, January 1982.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?