What is DD Form 2845? It is a Department of Defense form titled DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft, and its job is straightforward: U. S. Department of Defense (National Capital Region) Mass Transportation Benefit Program Application. That single line covers most of what people want to know before they download it.
Will you need a different form because of where you serve? No. DD forms are Department-wide instruments, and that scope is what separates them from service publications. One edition, all branches, defense agencies included.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
Which edition should you have? not stated, listed as not stated. A copy dated otherwise is a copy worth replacing.
What the form asks for
- 1. Important: To process this application, you must select one of the following. Press space bar to mark X in first box if new enrollment, second box if re-enrollment, third box if withdrawing, or fourth box if making a change.
- 2. Employee certification. Mandatory: Read and initial each box: I certify that I understand that I am employed by the U.S. Department of Defense and am not named on a Federally subsidized workplace parking permit with DoD or any other Federal agency. If applicable, I have relinquished my workplace parking permit to the issuing authority.
- Initial: I certify that I understand that my claim for benefits is as a Federal employee and not as a contract employee.
- Initial: I certify that I understand that I am eligible for a public transportation fare benefit, will use it only for my daily commute to and from work, will not transfer it to anyone else, and will not allow anyone else to use it.
- Initial: I certify that I understand that the monthly transportation benefit I am receiving does not exceed my monthly commuting costs.
- Initial: I certify that I understand that I must adjust the amount received based upon long term TDY.
- Initial: I certify that I understand that upon separation from DoD, I will return unused fare media to the MT representative. If I have converted the fare media to another form of media, I will reimburse the DoD by check or money order payable to the U.S. Treasury.
- Initial: I certify that I understand that I will notify the MTB office of any changes in my status, i.e., home or work address, change in commuting pattern, or change in organization, even if within the DoD..
- Initial: I certify that I understand that I will not calculate parking costs.
- Employee signature.
- Date signed (4 digit year, 2 digit month, 2 digit day).
- 3. Applicant information. a. Last name.
- 3.b. First name.
- 3.c. Middle initial.
- 3.d. City of residence.
- 3.e. State of residence.
- 3.f. Zip code of residence. (9-digit, enter numbers only).
- 3.g. Last four digits of your social security number.
- 3.h. E-mail address.
- 3.i. Work telephone number. Include area code, no punctuation marks.
- 3.j. Duty station (the building where you report to work) (street address).
- 3.k. City.
- 3.l. Zip code. (9-digit, enter numbers only).
- 3.m. Organization code. Enter code of the organization that employs you (pays your salary) from the list below. Military personnel should indicate their branch of service, not the organization to which they are assigned.
Download the form
Which files are here? These: PDF. How much work is involved? 3 pages, about 95 entry fields.
Fillable or printable — which do you have? Click inside a box. If it accepts a cursor and typed text, the file is fillable and your entries save with it. If nothing happens, the pdf is flat, and the only way forward is printing it and writing on paper.
Should you type or write? Type, whenever the choice is yours. The reason is what happens after submission: the record gets copied and scanned, and every pass costs handwriting legibility that typed entries never lose.
Where do you start? At the top. Identification first, the substance of the entry second, certification last. Why that order? Because fields lower on the page often depend on data you established in the header, and filling out of sequence produces contradictions.
What is the first thing to check? The edition date on the face of the form. Does it read not stated? If not, the copy is superseded, and a superseded DD form is a real problem: Department-level revisions replace the blank for every service at once, so an old file on a shared drive is stale everywhere, not just in your office.
Which fields are required? Treat all of them as required, marking N/A where an item genuinely does not apply. What trips people on dates? Writing them in a familiar format instead of the one the form specifies.
What does the Privacy Act notice cover? Four things: the legal authority behind the collection, the purpose, the routine uses, and whether disclosure is required. When should you read it? Before entering personal information, while the choice is still open.
What counts as a signature? Ink on a printed copy, or a credentialed digital signature — CAC-based, applied in software that supports it. What does not count? Your name typed into the signature box. That is a name. Then date the block, because an undated certification is a returned form.
What goes wrong most? The same short list: old edition, empty fields, illegibility, wrong date format, missing signature or date.
What if a specific field still puzzles you? Read the instructions printed on the form, then not stated. Which wins if they differ? The directive.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
How do you find a form referenced inside this one? By its number alone. The DD sequence runs across the entire Department, so a number identifies exactly one document regardless of which service cited it.
Do DA and DD numbers ever correspond? Never. DA numbering is Army-specific, administered by an Army proponent, while DD numbering is Department-wide under not stated or an equivalent Department office. Identical digits in the two systems mean two unrelated documents, which is why the prefix matters more than the number.
How often does a form like this change? Unpredictably — revision follows directive changes, altered collection requirements and updated notice language. What is the practical defence? Verifying not stated every time you download rather than trusting a saved copy.
Will your completed form be accepted? That is not a question this page can answer. What you have here is a published Department of Defense document, a description of it and instructions for filling it out. Nothing on the page is legal advice, and nothing here determines what any office does with a submission. Where do the remaining questions go? To not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 2845?
- DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?