So what is DD Form 1118? The short answer: a Defense Department document, officially DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956, used to Unit Mail Clerk's Receipt for Funds and Purchase Record. Anything else you need follows from that.
Is there a version specific to your service? No. A DD number is issued at Department level, which is the whole point of the prefix — every military department and defense agency works from one identical document. Looking for a branch variant wastes time you do not have.
Where does the requirement come from? From not stated, with not stated responsible for the document itself. Those are the names to cite if anyone asks under what authority you filed.
Is this the right edition? The current one is dated not stated, and the publisher carries it as not stated. Check that against whatever copy you already have before going further.
What the form asks for
- Press this Reset button to clear the data from all fields.
- Specify other items.
- Specify other items purchased.
- Date.
- Number.
- Received from: last name, first name, middle initial.
- Grade.
- Social Security Number. Do not include dashes.
- Organization.
- Amount received (dollars only).
- Amount received (cents only).
- Items purchased: Mark X if money orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Received For: Press space bar to mark X if Money Orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Value of purchases (dollars only).
- Value of purchases (cents only).
- Amount due to purchaser (dollars only).
- Amount due to purchaser (cents only).
- Signature of unit mail clerk.
Download the form
Which files are here? These: PDF. How much work is involved? 1 pages, about 27 entry fields.
What is the difference between fillable and printable? A fillable pdf has real field boxes that accept typed text and hold it inside the file. A printable pdf is a flat blank with no fields at all, intended for a printer and a pen. Which one you have determines how you complete the form, so it is worth checking first.
Is handwriting acceptable? Yes, but it is the weaker choice. Scanning flattens pen strokes and reproduction blurs them, while typed characters survive the whole chain intact. Print in capitals if you are working from a paper blank.
In what order do you complete it? The printed order, top to bottom. Header data comes before the body, and the body before the signature block. The sequence is not decorative — later entries are keyed to earlier ones.
Why does the edition matter so much here? Because DD forms are revised centrally. When the Department reissues one, it reissues it for all branches simultaneously, and the field layout can shift. Compare the printed date against not stated before you type anything.
What if a specific field still puzzles you? Read the instructions printed on the form, then not stated. Which wins if they differ? The directive.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
What if DD Form 1118 points to another form? Search the series and number. Because the DD sequence is common to every military department, no branch qualifier is needed to land on the right file.
Why do some instructions cite both a DA and a DD form? Because the procedure touches both systems, not because the forms are related. Service forms answer to a service proponent; DD forms answer to not stated or another Department office. The sequences were never aligned.
How often does a form like this change? Unpredictably — revision follows directive changes, altered collection requirements and updated notice language. What is the practical defence? Verifying not stated every time you download rather than trusting a saved copy.
What does this page actually provide? The blank form and a description of it. What does it not provide? Legal guidance, procedural rulings, or any assurance about a particular filing. Who answers those? not stated, the administrative office that serves you, or the authority identified in not stated.
Questions and answers
- What is DD Form 1118?
- DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?