What is DD Form 1131? It is a Department of Defense form titled DD Form 1131, Cash Collection Voucher, December 2003, and its job is straightforward: Cash Collection Voucher. That single line covers most of what people want to know before they download it.
Does it apply to your branch? Yes. The DD prefix means Department of Defense, not one service, so the same blank serves the Army, Navy, Air Force, Marine Corps, Space Force and the Coast Guard under Defense jurisdiction. There is no Army version and no Navy version to search for.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
Which edition should you have? not stated, listed as not stated. A copy dated otherwise is a copy worth replacing.
What the form asks for
- 2. Receiving office collection voucher number.
- 1. Disbursing office collection voucher number.
- 3. Receiving office. a. Activity (Name and location, include Zip code).
- 3.b. Received and forwarded by (Printed name and title).
- 3.c. Receiving office DSN telephone number.
- 3.d. Date (4 digit year, 2 digit month, 2 digit day).
- 4. Disbursing office. a. Activity (Name and location, include Zip code).
- 4.b. Disbursing officer (Printed name and title).
- 4.c. Disbursing office commercial telephone number (include area code).
- 4.c. Disbursing office DSN telephone number.
- 4.d. Disbursing station symbol number.
- 4.e. Date (4 digit year, 2 digit month, 2 digit day).
- 5. Period. a. From:
- 5.b. To:
- 7. Date received (4 digit year, 2 digit month, 2 digit day), line 1.
- 7. Name of remitter and description of remittance.
- 8. Detailed description of purpose for which collections were received.
- 9. Amount.
- 10. Accounting classification.
- 7. Date received, line 2.
- 7. Name of remitter and description of remittance.
- 8. Description of purpose.
- 9. Amount.
- 10. Accounting classification.
Download the form
Which files are here? These: PDF. How much work is involved? 1 pages, about 55 entry fields.
Why do two kinds of pdf exist? Because two kinds of user exist. One completes the form on screen and forwards a file; the other prints a blank and fills it by hand. The fillable release has interactive boxes, the printable release is a static image of the same page.
Should you type or write? Type, whenever the choice is yours. The reason is what happens after submission: the record gets copied and scanned, and every pass costs handwriting legibility that typed entries never lose.
Why will not the xfdl file open? Because it is not a pdf. Xfdl belongs to IBM Lotus Forms, long the Department's electronic form format, and it needs IBM Lotus Forms Viewer or an equivalent reader installed first.
Is there a charge? No — free, all formats. Where should you open the file? In a full pdf application on your own machine. Browser-embedded viewers handle field properties unpredictably.
In what order do you complete it? The printed order, top to bottom. Header data comes before the body, and the body before the signature block. The sequence is not decorative — later entries are keyed to earlier ones.
What if your copy is old? Replace it. Check the date printed on the form against not stated. Old blanks circulate for years in shared folders, and because a DD revision lands across the whole Department at once, the receiving office will be working from the new layout.
What about a box that does not apply to you? Enter N/A rather than leaving it empty. An empty field reads as an oversight and sends the form back; N/A reads as an answer. What about dates? Use the format printed beside the field, not the one you write by habit.
What is the Privacy Act Statement doing on the form? Telling you, before you supply personal identifiers, under what authority the information is collected, what it will be used for, who else may see it, and whether answering is voluntary or mandatory. Is it worth reading? It is the only part of the form written for your benefit rather than the file's.
What counts as a signature? Ink on a printed copy, or a credentialed digital signature — CAC-based, applied in software that supports it. What does not count? Your name typed into the signature box. That is a name. Then date the block, because an undated certification is a returned form.
Which mistakes are worth a final check? Superseded edition, gaps in mandatory fields, unreadable writing on a scanned copy, non-conforming date format, unsigned or undated certification.
Where do you look up an unclear entry? The form face first, not stated second. And when the two disagree? not stated controls.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
How do you find a form referenced inside this one? By its number alone. The DD sequence runs across the entire Department, so a number identifies exactly one document regardless of which service cited it.
Why do some instructions cite both a DA and a DD form? Because the procedure touches both systems, not because the forms are related. Service forms answer to a service proponent; DD forms answer to not stated or another Department office. The sequences were never aligned.
Should you archive this file and reuse it next year? Better not. Forms are revised as directives are reissued, as data requirements shift and as statutory notice text is updated, and none of that reaches you directly. Download fresh, check the edition date.
What does this page actually provide? The blank form and a description of it. What does it not provide? Legal guidance, procedural rulings, or any assurance about a particular filing. Who answers those? not stated, the administrative office that serves you, or the authority identified in not stated.
Questions and answers
- What is DD Form 1131?
- DD Form 1131, Cash Collection Voucher, December 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?