So what is DD Form 1265? The short answer: a Defense Department document, officially DD Form 1265, Request for Convoy Clearance, September 1998, used to Request For Convoy Clearance. Anything else you need follows from that.
Does it apply to your branch? Yes. The DD prefix means Department of Defense, not one service, so the same blank serves the Army, Navy, Air Force, Marine Corps, Space Force and the Coast Guard under Defense jurisdiction. There is no Army version and no Navy version to search for.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
How current is this? Edition not stated, publisher status not stated. That is the version described throughout this page.
What the form asks for
- 18. E T A and E T D at state lines, major road junctions, major bridges and tunnels, metropolitan areas and overnight halt sites. Continue on a separate sheet if additional space is required. a. location, line 1.
- 18.b. E T A, line 1
- 18.c. E T A date, line 1. (four digit year, two digit month, two digit day.)
- 18.d. E T D, line 1
- 18.d. E T D date, line 1
- 18.a. location, line 2
- 18.b. E T A, line 2
- 18.c. E T A date, line 2.
- 18.d. E T D, line 2
- 18.d. E T D date, line 2
- 18.a. location, line 3
- 18.a. location, line 4
- 18.a. location, line 5
- 18.a. location, line 6
- 18.b. E T A, line 3
- 18.b. E T A, line 4
- 18.b. E T A, line 5
- 18.b. E T A, line 6
- 18.c. E T A date, line 3.
- 18.c. E T A date, line 4.
- 18.c. E T A date, line 5.
- 18.c. E T A date, line 6.
- 18.d. E T D, line 3
- 18.d. E T D, line 4
Download the form
Which files are here? These: PDF. How much work is involved? 2 pages, about 141 entry fields.
What is the difference between fillable and printable? A fillable pdf has real field boxes that accept typed text and hold it inside the file. A printable pdf is a flat blank with no fields at all, intended for a printer and a pen. Which one you have determines how you complete the form, so it is worth checking first.
Should you type or write? Type, whenever the choice is yours. The reason is what happens after submission: the record gets copied and scanned, and every pass costs handwriting legibility that typed entries never lose.
What opens an xfdl file? IBM Lotus Forms Viewer, or a compatible client. Will your pdf reader do it? No, and it will likely report the file as damaged. Xfdl was the Defense standard for electronic forms for years, which is why it still appears in the set.
Do you pay for these? No. Free download, every format. What should you avoid? Filling the form inside a browser tab; the fields frequently do not save.
Can you skip around the form? Better not to. The layout runs identification, then content, then certification, and entries near the bottom frequently take their meaning from what sits above them.
What if your copy is old? Replace it. Check the date printed on the form against not stated. Old blanks circulate for years in shared folders, and because a DD revision lands across the whole Department at once, the receiving office will be working from the new layout.
What if a specific field still puzzles you? Read the instructions printed on the form, then not stated. Which wins if they differ? The directive.
What happens after you finish? It routes to the office specified in not stated or in local guidance. And your own record? Save a duplicate first; nobody regrets having one.
What if DD Form 1265 points to another form? Search the series and number. Because the DD sequence is common to every military department, no branch qualifier is needed to land on the right file.
Do DA and DD numbers ever correspond? Never. DA numbering is Army-specific, administered by an Army proponent, while DD numbering is Department-wide under not stated or an equivalent Department office. Identical digits in the two systems mean two unrelated documents, which is why the prefix matters more than the number.
Why do editions change at all? Three reasons, mostly: the prescribing directive gets reissued, the information collected changes, or the required notice language is amended. Are you notified when it happens? No. Which is why confirming not stated at the moment you download is worth the few seconds.
Will your completed form be accepted? That is not a question this page can answer. What you have here is a published Department of Defense document, a description of it and instructions for filling it out. Nothing on the page is legal advice, and nothing here determines what any office does with a submission. Where do the remaining questions go? To not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1265?
- DD Form 1265, Request for Convoy Clearance, September 1998
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?