What is DD Form 1640? It is a Department of Defense form titled DD Form 1640, Request for Plant Clearance, January 2016, and its job is straightforward: Request for Plant Clearance. That single line covers most of what people want to know before they download it.
Is there a version specific to your service? No. A DD number is issued at Department level, which is the whole point of the prefix — every military department and defense agency works from one identical document. Looking for a branch variant wastes time you do not have.
Who is behind it? not stated maintains the form, and not stated is the publication that requires it. Those two names answer most questions about why you are being asked to submit anything at all.
Which edition should you have? not stated, listed as not stated. A copy dated otherwise is a copy worth replacing.
What the form asks for
- 1. Date Prepared (four digit year, two digit month, two digit day).
- 2. To (Include ZIP Code).
- 3. From (Include ZIP Code).
- 4. Gross Value of Inventory Schedules (In dollars).
- 6. Procurement Instrument Identification Number.
- 7. Prime Contract End Item.
- 8. Subcontract Number.
- 9. Name and Address of Prime Contractor (Include Zip Code).
- 10. Name and Address of Subcontractor (Include ZIP Code).
- 11. Location of Property.
- 5. Schedule Partial Number.
- 12. Type of contract. Press space bar to mark X in first box if fixed price, second if cost type, third if facility, fourth if lease agreement, fifth if formal storage agreement, or sixth if bailment.
- 13. Type of inventory. X first box if termination, second if residual to completed contract, third if change order, fourth if excess to active contract, or fifth if production equipment.
- 14. Remarks.
- 15. Enclosures(s). Include Prime Contractor's Certificate of Allocability and Statement of No Further Requirements for the Property.
- 16. Requesting Official. a. Typed Name (last, first, middle initial).
- 16.b. Title.
- c. Signature.
- 16.d. Date signed (4 digit year, 2 digit month, 2 digit day).
- First Endorsement. 17. To (Include ZIP Code).
- 19. Date (4 digit year, 2 digit month, 2 digit day).
- (1) Disposition will be accomplished under this case number. Please refer to this assigned case number in all correspondence pertaining to the above enclosures.
- 20. Plant Clearance Officer. a. Typed Name (last, first, middle initial).
- 20.b. Title.
Download the form
Which files are here? These: PDF. How much work is involved? 1 pages, about 26 entry fields.
Why do two kinds of pdf exist? Because two kinds of user exist. One completes the form on screen and forwards a file; the other prints a blank and fills it by hand. The fillable release has interactive boxes, the printable release is a static image of the same page.
Does typing matter? It does. Your completed form will probably be scanned, forwarded and filed, and typed text comes through each of those steps unchanged while handwriting degrades. If pen is your only option, block capitals give the receiving clerk a fighting chance.
Why will not the xfdl file open? Because it is not a pdf. Xfdl belongs to IBM Lotus Forms, long the Department's electronic form format, and it needs IBM Lotus Forms Viewer or an equivalent reader installed first.
Do you pay for these? No. Free download, every format. What should you avoid? Filling the form inside a browser tab; the fields frequently do not save.
Can you skip around the form? Better not to. The layout runs identification, then content, then certification, and entries near the bottom frequently take their meaning from what sits above them.
Why does the edition matter so much here? Because DD forms are revised centrally. When the Department reissues one, it reissues it for all branches simultaneously, and the field layout can shift. Compare the printed date against not stated before you type anything.
Is the form its own instruction manual? Partly. The rest sits in not stated, which is also the authority where the two texts conflict.
What happens after you finish? It routes to the office specified in not stated or in local guidance. And your own record? Save a duplicate first; nobody regrets having one.
How do you find a form referenced inside this one? By its number alone. The DD sequence runs across the entire Department, so a number identifies exactly one document regardless of which service cited it.
Can you assume a matching number is the same form? No, and this is where downloads go wrong. Read the prefix. Army numbering and Department numbering are independent systems, so the digits alone tell you nothing about which document you need.
How often does a form like this change? Unpredictably — revision follows directive changes, altered collection requirements and updated notice language. What is the practical defence? Verifying not stated every time you download rather than trusting a saved copy.
What does this page actually provide? The blank form and a description of it. What does it not provide? Legal guidance, procedural rulings, or any assurance about a particular filing. Who answers those? not stated, the administrative office that serves you, or the authority identified in not stated.
Questions and answers
- What is DD Form 1640?
- DD Form 1640, Request for Plant Clearance, January 2016
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?