What is DD Form 1641? It is a Department of Defense form titled DD Form 1641, Disposal Determination Approval, April 2000, and its job is straightforward: Disposal Determination Approval. That single line covers most of what people want to know before they download it.
Will you need a different form because of where you serve? No. DD forms are Department-wide instruments, and that scope is what separates them from service publications. One edition, all branches, defense agencies included.
Who decides this form exists? not stated owns it; not stated directs its use. If someone told you to file this, the authority traces back to those.
Which edition should you have? not stated, listed as not stated. A copy dated otherwise is a copy worth replacing.
What the form asks for
- 1. Plant Clearance Case Number.
- 2. Date (4 digit year, 2 digit month, 2 digit day, no dividers).
- 3. Type of contract. Press space bar to mark X in first box if fixed price, second box if cost type, third box if facility, fourth box if lease, or fifth box if bailment.
- 4. Inventory Schedule Number (Attach Copy).
- 5. Type of inventory. X first box if termination, second box if residual to contract, third box if change order, fourth box if excess GFP, or fifth box if production equipment.
- 6.a. Name of Prime Contractor.
- 6. b. Address of Prime Contractor, Include Zip Code.
- 6.c. Procurement Instrument I D Number.
- 7.a. Name of Subcontractor.
- 7.b. Address of Subcontractor, Include Zip Code.
- 7.c. Subcontract Number.
- Category A. 7. Other (Specify).
- Category B. 7. Other (Specify).
- Category C. 4. Other (Specify).
- 8.a. Alphanumeric code(s), line 1.
- b. Item number(s).
- c. Acquisition cost.
- a. Alphanumeric code(s), line 2.
- b. Item number(s).
- c. Acquisition cost.
- a. Alphanumeric code(s), line 3.
- b. Item number(s).
- c. Acquisition cost.
- a. Alphanumeric code(s), line 4.
Download the form
Which files are here? These: PDF. How much work is involved? 1 pages, about 76 entry fields.
Do you pay for these? No. Free download, every format. What should you avoid? Filling the form inside a browser tab; the fields frequently do not save.
Where do you start? At the top. Identification first, the substance of the entry second, certification last. Why that order? Because fields lower on the page often depend on data you established in the header, and filling out of sequence produces contradictions.
Why does the edition matter so much here? Because DD forms are revised centrally. When the Department reissues one, it reissues it for all branches simultaneously, and the field layout can shift. Compare the printed date against not stated before you type anything.
Can you leave fields blank? Not safely. A reviewer cannot tell a deliberate omission from a missed question, so mark inapplicable items N/A. And date fields? Match the format shown on the form — conventions differ, and misreading a date is easy.
What does the Privacy Act notice cover? Four things: the legal authority behind the collection, the purpose, the routine uses, and whether disclosure is required. When should you read it? Before entering personal information, while the choice is still open.
What counts as a signature? Ink on a printed copy, or a credentialed digital signature — CAC-based, applied in software that supports it. What does not count? Your name typed into the signature box. That is a name. Then date the block, because an undated certification is a returned form.
Which mistakes are worth a final check? Superseded edition, gaps in mandatory fields, unreadable writing on a scanned copy, non-conforming date format, unsigned or undated certification.
Is the form its own instruction manual? Partly. The rest sits in not stated, which is also the authority where the two texts conflict.
Where does the completed form go? To the office named in not stated or in your organization's local procedure. Should you keep a copy? Always — a scan or a saved file costs nothing and spares you the whole exercise if the original disappears.
How do you find a form referenced inside this one? By its number alone. The DD sequence runs across the entire Department, so a number identifies exactly one document regardless of which service cited it.
Why do some instructions cite both a DA and a DD form? Because the procedure touches both systems, not because the forms are related. Service forms answer to a service proponent; DD forms answer to not stated or another Department office. The sequences were never aligned.
Why do editions change at all? Three reasons, mostly: the prescribing directive gets reissued, the information collected changes, or the required notice language is amended. Are you notified when it happens? No. Which is why confirming not stated at the moment you download is worth the few seconds.
Will your completed form be accepted? That is not a question this page can answer. What you have here is a published Department of Defense document, a description of it and instructions for filling it out. Nothing on the page is legal advice, and nothing here determines what any office does with a submission. Where do the remaining questions go? To not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1641?
- DD Form 1641, Disposal Determination Approval, April 2000
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?